Disaster

In: Other Topics

Submitted By 011988
Words 1142
Pages 5
MZUMBE UNIVERSITY

SCHOOL OF PUBLIC ADMINISTRATION AND MANAGEMENT

A RESEACH PROPOSAL
AN INVESTIGATION ON CHALLENGES FACING ORGANISATIONS IN THE USE OF ELECTRONIC RECORDS

A CASE STUDY OF MZUMBE UNIVERSITY

PREPARED BY,
NAME : HAPPY D. MITUNU
REG. No. : 11341/T.10
COURSE : BPA – RAM II
SUBJECT : PUB 220
DATE : 5TH JUNE 2012

TABLE OF CONTENT

1.0. STATEMENT OF THE PROBLEM 2.1. RESEARCH OBJECTIVES 2.2.1. GENERAL OBJECTIVE 2.2.2. SPECIFIC OBJECTIVE 2.2. RESEARCH QUESTION 2.3. RESEARCH METHODOLOGY AND PROCEDURE 2.4.3. RESEARCH DESIGN 2.4.4. AREA OF THE STUDY 2.4.5. TARGET POPULATION 2.4.6. SAMPLE, SAMPLE AND SAMPLE TECHNIQUES 2.4.7. METHOD OF DATA COLELCTION 2.4.8.1. QUESTIONARE 2.4.8.2. INTERVIEW 2.4.8.3. OBSERVATION 2.4.8.4. DOCUMENTARY 2.4.8. ANLAYSIS OF DATA
3.3.6.1. QUALITATIVE DATA ANALYSIS
3.3.6.2. QUANTITATIVE DATA ANALYSIS

1.0. STATEMENT OF THE PROBLEM
For any organization to have good performance and continue to operate well it needs to keep records concerning any activity taking place in a specific organization.

The development of technology makes the need of using electronic form to keep records in order to expand the methods of creating, editing, maintaining, transmitting and retrieving the records. Records may be found on a variety of media from first stage of creation to final stage of disposition making the task of proper accounting for the official records increasingly complicated.

Also any approach to the management of records must cooperate accepted standard in order to adequately preserve official records as certifiably authentic. The issue of authenticity revolved around the changes in original document.

In 21st…...

Similar Documents

Disasters and Development

...Edition Disasters and Development Disaster Management Training Programme GE.94-02894 Disasters and Development 2nd Edition Module prepared by: R.S.Stephenson, Ph.D. DHA Disaster Management Training Programme 1994 Disaster and Development This training module has been funded by the United Nations Development Programme in collaboration with the Office of the United Nations Disaster Relief Coordinator for the Disaster Management Training Programme (DMTP) in association with the University of Wisconsin Disaster Management Center. This material draws substantially on the work of Mary Anderson and Fred Cuny, and on United Nations Development Programme and World Bank Guidelines. The draft for this text was reviewed by Yasemin Aysan and Ian Davis, Oxford Polytechnic Disaster Management Centre and Gustavo Wilches-Chaux. Editorial services, including design, educational components and formatting, have been provided by InterWorks. Design consultation and desktop publishing have been provided by Artifax. Cover Photo: Destruction of a bridge by flood waters. VIZDOK photo The first edition of this module was printed in 1991. Utilization and duplication of the material in this module is permissible, however, source attribution to the Disaster Management Training Programme (DMTP) is required. 4 CONTENTS Introduction .................................................................................................... 7 The relationship between disasters......

Words: 18124 - Pages: 73

Disaster Preparedness

...A disaster is generally defined as an event in which illness or injuries surpass resource capabilities of a community or medical facility (Ignatavicius & Workman, 2010). Disaster preparedness is a process of ensuring that an organization has complied with the preventive measures and is in a state of readiness to contain the effects of a predicted disastrous event to minimize loss of life, injury, and damage to property. Disaster preparedness can also provide rescue, relief, rehabilitation, and other services in the aftermath of the disaster, as well as have the capability and resources to continue to sustain its essential functions without being overwhelmed by the demand placed on them. The American Nursing Association is helping to ensure that disaster preparedness and response is robust in this country to be personally and professionally prepared for a disaster. Being in a prepared profession can help cope and help the communities recover from disaster better, faster and stronger (Brewer, 2010). According to the Maricopa Integrated Health System (MIHS) at Maricopa Medical Center, they have a specialized disaster preparedness plan to fit their current top three hazards. Maricopa Medical Center conducts a Hazard Vulnerability Assessment (HVA) annually. The current top three hazards K.F., Manager of Fire Safety and Disaster Preparedness, at Maricopa Medical Center has identified include: Mass Causality Incidents (trauma, burns, pandemic, etc.), Small Casualty Hazardous......

Words: 1573 - Pages: 7

Disaster

...after the rubble. Even after the earthquake aftershocks still continued. Buildings were ripped out of their concrete foundations and houses were still on fire as they were swept by the waves. This earthquake was a potentially catastrophic disaster as described by Barack Obama. This earthquake did not only affect the country but the economy as well. It is a good thing Japan is the world’s third-largest economy. It is also the second-largest holder of U.S. debt securities. Due to the earthquake there is also a nuclear energy setback the last thing that Japan needs is a nuclear melt down. Following the earthquake the U.S. stock market has dropped sharply and some U. S. companies will be negatively impacted. Global companies that do business in Japan like Coca-Cola and McDonald’s) could see a loss of revenues, causing losses in those stocks. Japan has suffered since the earthquake the radioactive materials that leaked from the reactors have not helped the relief aid. A Pentagon spokesman has said that Defense Secretary Robert Gates had authorized an initial $35m of humanitarian assistance. Helping Japan will help yourself, any little amount of money that can be spared will help Japan overcome this hurdle that has been thrown at it. A disaster can happen to anyone its how you respond to these events that define humanity....

Words: 358 - Pages: 2

Disaster

...the Cloud the Limit?” paints a much different picture of how HR work was done in the past. Do you believe that Mobile HR is truly the trend of the future? What might be the pros and cons of this trend? 3. Corporate culture is discussed throughout your text as having a significant impact on HR tasks. How might the following cultures affect the five HR functions? a. Employees generally believe that this is a fun place to work b. Management generally has the attitude that “It’s my way. Don’t question me.” c. Rewards are available for productive, hardworking employees HR Question B: HR after a Disaster After Hurricane Rita struck Lake Charles, in southwest Louisiana, many businesses wondered if they would ever return to their former selves. Massive destruction was everywhere. Lake Charles, known for its large and beautiful oak and pine trees, now had the job of removing those downed trees from homes, businesses, and lots. You could see for miles through what used to be thick forests. Huge trucks designed for removing massive tree trunks were everywhere. While driving down a street, downed trees could be seen stacked two stories high, waiting to be picked up. The town grew rapidly in size because of the increased number of repair crews working on recovery operations. The noise created by their chain saws could be heard from......

Words: 1013 - Pages: 5

Disaster Mangement

...Disaster Management Name Institution Disaster management is a key area of study today. It has been observed that disasters occur when people are not prepared to tackle them. It should be noted that disasters can occur at any time and place. For this reason, it is important for individuals and organizations to prepare in advance so as to counter any disaster that might occur. This paper will explore the four steps that will be applied in case of a disaster. The first step is disaster mitigation. Activities involved in this stage aims art eliminating or reducing the probability of occurrence of the disaster (Warfield). The activities involved in this stage include zoning, educating masses about the disaster establishing safety codes among others. Mitigation phase will include shaping plans and policies to modify disaster causes and mitigate the effects of disasters on property, infrastructure and people (Warfield). The second phase is the preparedness phase. In this stage, there is a need to establish readiness so as to respond to a disaster situation in case it arises. At this stage, the main goal is to strengthen the capacity of the organizations and communities. The measures in this stage can as well be referred as logistical measures. The measures may include, establishing early warning systems, public education among others. Establishing reserves of medicine, food and others is also important (Warfield). Response presents the third phase......

Words: 323 - Pages: 2

Disaster Mangement

...FACTORS INFLUENCING AWARENESS OF DISASTER MITIGATION AND PREPAREDNESS AMONG NURSES AT THE CASUALTY DEPARTMENT AT KNH MALIK MWENDO H32/2258/2010 A Research Proposal Submitted In Partial Fulfillment of The Requirements For The Conferment of The Degree of Bachelor of Science in Nursing Sciences In College of Health Sciences at The University of Nairobi. March 2014 List of abbreviations KNH - Kenyatta National Hospital JCAHO- Joint Commission on Accreditation of Healthcare Organizations ABSTRACT CHAPTER ONE 1.0 Background Information A disaster can be defined as a sudden extraordinary event that brings great damage, loss, destruction and injury to people and their environment (Stanhope and Lancaster, 2008). Bradt and Drummond (2007) also defined a disaster as a phenomenon that leads to massive destruction of infrastructure. A disaster can be classified either as man-made or natural incident that causes destruction that cannot be relieved without assistance. Disasters can also occur either internally, that is within the healthcare facility, or externally, that is outside the healthcare facility (Hassmiller, 2008). Disaster preparedness and management has changed dramatically since September 11, 2011. This incident raised the awareness towards disasters that made disaster management and response an issue that needed to be urgently addressed. After that in America there was the advent of the biological warfare that involved envelopes of......

Words: 5989 - Pages: 24

Disaster Management

...[pic] Records Management Disaster Planning Guideline June 2007 Version 1.1 Table of Contents Acknowledgments 5 Foreword 5 Introduction 6 Background 6 Scope of this guideline 6 Related Documents 6 Reference to the Adequate Records Management Standard 7 Variation to this guideline 7 Records and Disasters 7 Disasters affecting records 8 Disasters affecting Australian organisations 8 Counter disaster management for records 9 Disaster review of your agency 10 Risk Assessment 10 Establish the context 11 Identify the risks 11 Critical needs determination 13 Analyse the risks 14 Assess the risks 15 Treat the risks 15 Monitor and review 16 Planning 16 Project Planning 17 Project team responsibilities 18 Content of the plan 18 How to prepare the response and recovery plan 19 Components of the response and recovery plan 20 Lists and supplies 22 Insurance and emergency funding arrangements 23 On-site equipment 23 Implementing the plan 24 Maintaining the plan 24 Distribution issues 25 Plan maintenance responsibilities 25 Training and testing 25 Post disaster analysis 27 Vital Records Protection 28 Identifying vital records 29 Protecting vital records 31 Preventative measures 31 Recovery and restoration 33 Critical data...

Words: 16993 - Pages: 68

Disaster Law

...Sandi K Weber (Collett) BSAD 3200 Read December 6, 2013 Philippines and Natural Disaster Policy In 2021 the Philippines moved from 14th on the UN’s Global Climate Risk Index to 7th. In 2012, the country was among the top three countries affected by natural disasters. The December 2012 storm alone displaced over 6.2 million people and caused nearly $1.7 million in damages. Through proactive legislation and policies, the Philippines has managed to sustain the lowest loss of the top ten countries in GDP at only .29%. The most influential policy regulating natural disaster response is the Republican Act 10121 (Disaster Risk Reduction and Management/DRRM Act). Preceding the DRRM Act, Presidential Decree 1566 established disaster coordinating councils that established links to government and civic organizations in order to mobilize resources to provide support during disasters. The National Disaster Coordinating Council or NDCC makes policies and coordinate efforts regarding disasters throughout the public and private sectors. Along with policies, laws and regulations have been implemented to curb death and property damage during natural disasters. These most effective include (Asian Disaster Reduction Center): * The Subdivision Law, which regulates land developments for housing and commercial use; * The Building Code, which prescribes all pertinent requirements and standards for building structures; * The Environmental Policy Law, which protects natural......

Words: 1394 - Pages: 6

Disaster

...need for strong institutional and policy arrangements has been fulfilled with the promulgation of National Disaster Management Ordinance, 2006. Under the Ordinance the National Disaster Management Commission (NDMC) has been established under the Chairmanship of the Prime Minister as the highest policy making body in the field of disaster management. As an executive arm of the NDMC, the National Disaster Management Authority (NDMA) has been made operational to coordinate and monitor implementation of National Policies and Strategies on disaster management. The new system envisages a devolved and de-centralized mechanism for disaster management. Accordingly, Provincial Disaster Management Commissions (PDMCs) and Authorities (PDMAs) have been established while similar arrangements have been made in AJ&K and Northern Areas. The District Disaster Management Authorities (DDMAs) have been notified across the country. The DDMAs are going to be the linchpin of the whole system and would play the role of the first line of defense in the event of a disaster. The National Disaster risk Management Framework has been formulated to guide the work of entire system in the area of disaster risk management. It has been developed through wide consultation with stakeholders from local, provincial and national levels. The Framework identifies National Strategies and Policies for disaster management. Nine priority areas have been identified within this framework to establish and strengthen......

Words: 391 - Pages: 2

Disaster Recovery

...Disaster recovery plans allows and gives the opportunity to a business to be able to recoup from any number of disasters, whether it may be a natural disaster or a fault of equipment to include power loss. These plans can be fairly basic with a goal and summary of what is to happen in the event of a disaster, to intensely involved and well spelled out plans that break down the summary, personal, intent, goal, and a timeline of events to follow. While disasters are unforeseen events that a business may never see or have to implement their plan, it allows them to be setup for success if it were to happen and not be doomed for failure in hopes of it not being a possibility. For this report, contact was made with Richmond County in Augusta Georgia to their IT department to discuss their disaster recovery plan. Some organizations are well equipped and have staffed members that specialize and have sole intent on being the disaster recovery planner and implementer. Others may contract out to other businesses to provide support and guidance on the matter. In this case, Richmond County has looked to a company called intelliSystems to provide hands-on assistance in their disaster recovery plan. IntelliSystems is a local company to the area with a mission to help “many businesses rid themselves of technology worries so that they can concentrate on growing their businesses and realizing their goals” (intelliSystems, 2015). They do this by providing key areas of: Microsoft Small......

Words: 646 - Pages: 3

Natural Disaster

...Natural disasters and the decisions that follow By Dr/hesham sleem Problem definition A natural disaster is a major adverse event resulting from natural processes of the earth ;e.g includes floods,volcanic eruptions,earthquakes and other geologic processes.it can cause loss of life or property damage and typically leaves some economic damage in its wake,the severity of which depends on the affected population's resilience or ability to recover .in another meaning (response of different industries to natural disaster such as insurance and airlines companies,how the organization manage these disasters and the decisions that may follow these disasters have serious effects on customers and So financial and human loss may follow. Justification of the problem There are several factors that affect decisions that follow natural disaster : 0/0 of accuracy in predicting natural disaster/ timing of the information/planning and rules to be set/consideration of humanity during planning and during disaster time/the government and organizations confidence in their ability to take decisions and overcome risk. List of alternatives: Comprehensive data/ awareness. Planning/prevention.... Action before and during event.... Response / recovery .the government and organization must be high confidence in their ability to take decisions and overcome risk.sufficient financial support and good communications. Evaluation of......

Words: 355 - Pages: 2

Disaster Management

...Public Health Community Teaching Work Plan Proposed Community Teaching A disaster is described as an event that causes great damage and loss of life. The world is changing fast, more people are becoming vulnerable to disasters or are forced to cope with acts of violence, financial crises and growing uncertainty, often without adequate support from their governments. With new challenges to humanitarian coordination, concerns over standards and accountability, more capable states and National Societies exercising leadership over humanitarian response and presenting new opportunities to mobilize the collective resources of the IFRC in non-traditional ways, the IFRC must learn, adapt, innovate, and lead to ensure that we remain relevant and achieve greater impact with our humanitarian work. A disaster can be an earthquake, flood, fire, explosion, hurricane, or any event that is catastrophic to infrastructure and claims lives. Disasters affect the lives of thousands of people every year. Being prepared for a disaster can reduce fear and anxiety. Being prepared can also help to decrease the amount of losses that can occur. Individuals and families need to know what to do in the event of a disaster like a hurricane ("FEMA," “n.d”). Communities that consist of military bases face different risks related to disasters. They are at increased risk for nuclear accidents and acts of terrorism. For these reasons, disaster preparedness for the families of Hampton Roads Virginia would be......

Words: 2282 - Pages: 10

Disaster

...1. Explain the purpose for emergency and disaster planning for State and local government.  How are these plans related to the National Response Framework? Emergency and disaster planning at the State and local government is the main starting point for any natural or man-made disaster and even terrorist incidents. State and local government officials are entrusted with protecting and providing emergency assistance to the local populous. Not only are they responsible for dealing with many issues but also, emergency and disaster planning would be at the top of the list. You could look at many different states and compare their emergency and disaster planes and most would have the same basic concepts “Who will do what, When, and what resources”. Emergency and disaster planning at the state level is all about being prepared and having a well formulated plane that has been fine tuned and activated either in an actual or table top exercise. The main components of a sound plan would include but not limited to: Mitigation, Preparedness, Response and Recovery. All four of these phases are key to all state response plans, each state has it written into their response plan, in the event local and state assets are depleted or inadequate to handle the emergency or disaster they will request help from the federal government, the lead agency in this case would be FEMA. Plans......

Words: 630 - Pages: 3

Disasters

...There are two types of disasters: Natural and Manmade or Human Induced Disasters. Disasters that occur due to abrupt changes in the earth systems and weather conditions are called as natural disasters. These disasters have further been classified into – Planetary and Extra-Planetary Disasters. Disasters that occur on land and in atmosphere due to changes in earth systems or the geological conditions and atmosphere are called as Planetary Disasters. These disasters have further been classified into – Terrestrial and Atmospheric disasters. Disasters that remain confined to land and bottoms of oceans are called as terrestrial disasters. Volcanic eruptions, earthquakes, tsunamis, landslides and mine disasters are some examples of terrestrial disasters. Atmospheric disasters are caused due to atmospheric events. Tropical cyclones, droughts, floods etc. are some examples of atmospheric disasters. Disasters occurring due to collisions between the earth and space bodies or due to physical forces between them are called as extra-planetary disasters. High tide waves, hurricanes, landslides, movements of rocks, changes in sea level, biological extinctions etc. are examples of extra- planetary disasters. Disasters that are caused due to human intervention in the natural processes or due to his activities related to development and war are called as man- made disasters. Occurrence of epidemics, nuclear hazards, industrial accidents, biological war fares, bioterrorism etc. are......

Words: 1273 - Pages: 6

Natural Disasters

...Natural Disasters & the Decisions That Follow Case Study: Natural Disasters & the Decisions that follow Step 01: Problem Definition Natural disaster is a major adverse event resulting from natural processes. An example includes hurricanes, floods, severe weather, volcanic eruptions, earthquakes, and other geologic processes. Step 02: Justification of the problem: A natural disaster can cause loss of life or property damage, and typically leaves some economic damage. And when we face a disaster during business running, we have to find a way to solve the dilemma between the organizations and the customers. Step 03: List of Alternatives: A- Aware people about the risk reducing measures. B- Planning and prevention. C- Organizations business ethics. Step 04: Evaluating Alternatives: A- With good data, the public understands the need for preparation and risk reducing measures. Governments, the private sector and the media build awareness of risks and risk-mitigation principles at national, regional, and community levels. Education in the community is required to ensure that awareness building continues in adult life. B- The coordination between the government and the private sector can presents accurate data to predict the risk before disaster strikes, which require to study all the information and the details provided to analyze the cost and benefits of natural disaster response. It is important to consider the relative cost effectiveness......

Words: 300 - Pages: 2